Academic & Administrative Audit

Academic and Administrative Audit (AAA) would help the Institute in improving economy, efficiency, effectiveness and transparency in institute’s administration in general and financial administration in particular. It will also help in maintaining a sound record keeping system with adequate checks and balances to ensure a sound information system for decision making by the executives. Type of internal audit consist of academic audit and administrative audit.

The academic audit process emphasizes reflection and improvement rather than compliance with predetermined standards. The purpose of an academic audit is to encourage departments or programs to evaluate their “education quality processes” – the key faculty and program activities required to produce, assure, and regularly improve the quality of teaching and learning. Its emphases on faculty members and departments/programs approach educational decision-making and how they organize their work, use the resources available to them and work collegially to provide a quality education in the best interests of the discipline and student learning.

The administrative audit is a process of evaluating the efficiency and effectiveness of the administrative procedure. It includes assessment of policies, strategies & functions of the various administrative units.

The internal academic and administrative audit is conducted jointly by development and internal audit office and Internal Quality Assurance Centre (IQAC) within the institute twice a semester at department / units and external academic audit by the experts nominated by the principal. The audit office prepares, maintain and submit academic audit reports in prescribed formats for each semester at regular intervals.

Vision, Mission and action plan of the departments are assessed as a very important facet of the audit system to work upon them for formulating a larger action plan. The process of Academic Auditing intends to monitor and enhance the quality of technical education through proper guidelines for both teaching faculty and students, so as to ensure qualified engineers/researchers passing out from the Institute.

Aims and Objectives

• To examine and suggest improvement to the vision and mission of the departments.
• To collect primary baseline data regarding academic eco-system of the respective department.
• To interact with the faculty regarding strengths, weaknesses, challenges and achievements of the department.
• To define effectiveness of teaching – learning process and to devise methodology to confirm maximum output from faculty members as well as students.
• To ensure academic accountability.
• To ensure that the colleges are following OBE in its true sense.
• To assess the research potential and suggest areas that could be taken up for research by faculty during the next 12 months or more.
• To understand the existing system and assess the strengths and weaknesses of the departments and administrative units and to suggest the methods for improvement and for overcoming the weaknesses.
• To identify the bottlenecks in the existing administrative mechanisms, opportunities for academic reforms, administrative reforms and examination reforms etc.
• To suggest the methods for continuous improvement of quality

Audit Categories

The Audit is conducted on both faculty academic / research and administrative processes to encourage faculty, programs, and departments to evaluate their quality and standards against predefined benchmarks and to suggest activities required to improve the quality of the system on a regular basis.

Faculty Academic Audit

The academic audit is conducted in a scientific and systematic manner to review the quality of academic processes in the institute. It is closely associated with quality assurance and continuous enhancement of academic activities at the institutional level. As a part of the audit process, faculty academic performance is evaluated through the Course Accomplishments Scoring System (CASS), which measures the effective delivery and attainment of course objectives and academic responsibilities.

Course Accomplishments Scoring Systems (CASS)

The faculty academic audit on performance of academic activities is evaluated through a specially designed Course Accomplishments Scoring System (CASS), which is conducted once in a semester. The audit is conducted by a committee constituted by the Principal of the Institution on the following aspects

• Teaching Activities and Student Success
• Details of Lectures, Tutorials, Practical’s, and Teaching Activities
• Student Course Feedback
• Semester End Examination Results
• Conducted and Attended FDPs, Workshops, and Refresher Courses
• Attended Professional Development Programs
• Conducted Professional Development Programs
• Involvement in Disciplinary Activities
• Involvement in Administrative Activities
• Involvement in Institute-Level Activities
• Community Development and Social Responsibility

Faculty Research Audit

The faculty research audit concentrate on the activities of academic research and sponsored research. Academic research includes faculty publications in refereed and indexed journals (SCI / SCIE / Scopus), funded schemes sponsored research projects, publications, collaboration activities intellectual property rights (IPR) and tech transfers are verified every Quad (April / August / December) in an academic year through prescribed form named as Research Accomplishments Scoring Systems (RASS) – PhD faculty and (RASS) – Non-PhD faculty.

Research Accomplishments Scoring System (RASS)

The research performance and scholarly contributions of faculty members are evaluated through a specially designed Research Accomplishment Scoring System (RASS). The assessment is conducted once every semester to systematically review and measure faculty achievements in research, innovation, publications, funded projects, patents, consultancy, and professional development activities.

• Research Publications and Quality
• Publications in Scopus and Web of Science Journals
• Conferences, Books, and Book Chapter Publications
• National and International Conference Publications
• Books Authored and Published by National and International Publishers
• Publication of Chapters in Edited Books
• Citation Index Count and h-Index
• Citation Count
• h-Index
• IPR Activities (Patents / Industrial Designs)
• Institutional Ownership Patents / Industrial Designs
• Faculty Ownership Patents / Industrial Designs
• Proposals Submitted for Funded Research Projects and Approved
• Consultancy Work Undertaken
• Research Guidance
• Research publication titles in referred and indexed journals (SCI/SCIE/Scopus)
• Research publication titles in Scopus indexed International Conferences
• Chapters in books published by National and International Level publishers, with ISBN/ISSN number
• Text/Reference books published by International Publishers, with ISBN/ISSN number
• Citation Index Count (Source: Scopus / Google Scholar)
• h – Index (Source: Scopus /Google Scholar)
• IPR Activities (Patents / Industrial Designs under institutional ownership only) Source: IPO / WPO
• Submitted any proposal/s for Funded Research Project
• Submitted proposal/s for Funded Research Scheme
• Innovation in Product development - Proposal/submitted to MSME / ASPIRE / HIBI / DSIR / Others
• Consultancy Work undertaken

The external audit is also conducted by qualified experts. This audit is conducted every year. The auditors' observations /recommendations have been implemented.

Teaching Effectiveness, Learning and Student Success

Faculty excellence is a cornerstone of student learning and success. While faculty expertise and subject knowledge are essential, ensuring that every student feels engaged, supported, and connected throughout their academic journey is equally important. Effective faculty-student mentorship fosters academic growth, personal development, and long-term career success, leading to higher levels of student satisfaction, engagement, and achievement.

Administrative Audit

Administrative audit is a process of evaluating the efficiency and effectiveness of the administrative procedures. It includes assessment of policies, strategies & functions of the various administrative units.

• Self-evaluation reports of the departments (HOD diary) are collected and evaluated monthly.
• Activity reports of the various dean's offices (Dean’s activity diary) are collected and evaluated monthly.
• Departmental audit through the Academic and Administrative audit form (AAA) in an academic year.

The Administrative Audit Mainly Focuses on:

• Establishment
• Departments
• Administrative units
• Student services
• IT infrastructure
• Central library
• Accounts and Finance

Various audit forms used are shown in the following table: