Frequently Asked Questions (FAQs)
QUESTIONS ABOUT AUTONOMY
Q1. Who grants Autonomy? UGC, Govt., AICTE or University
In case of Colleges affiliated to a university and where statutes for grant of autonomy are ready, it is the respective University that finally grants autonomy but only after concurrence from the respective state Government as well as UGC. The State Government has its own powers to grant autonomy directly to Govt. and Govt. aided Colleges.
Q2. Shall IARE award its own Degrees?
No. Degree will be awarded by Jawaharlal Nehru Technological University, Hyderabad with a mention of the name IARE on the Degree Certificate.
Q3. What is the difference between a Deemed University and an Autonomy College?
A Deemed University is fully autonomous to the extent of awarding its own Degree. A Deemed University is usually a Non-Affiliating version of a University and has similar responsibilities like any University. An Autonomous College enjoys Academic Autonomy alone. The University to which an autonomous college is affiliated will have checks on the performance of the autonomous college.
Q4. How will the Foreign Universities or other stake – holders know that we are an Autonomous College?
Autonomous status, once declared, shall be accepted by all the stake holders. The Govt. of Telangana mentions autonomous status during the First Year admission procedure. Foreign Universities and Indian Industries will know our status through our website.
Q5. What is the change of Status for Students and Teachers if we become Autonomous?
An autonomous college carries a prestigious image. Autonomy is actually earned out of our continued past efforts on academic performances, our capability of self- governance and the kind of quality education we offer.
Q6. Who will check whether the academic standard is maintained / improved after Autonomy? How will it be checked?
There is a built in mechanism in the autonomous working for this purpose. An Internal Committee called Academic Programme Evaluation Committee, which will keep a watch on the academics and keep its reports and recommendations every year. In addition the highest academic council also supervises the academic matters. The standards of our question papers, the regularity of academic calendar, attendance of students, speed and transparency of result declaration and such other parameters are involved in this process.
Q7. Will the students of IARE as an Autonomous College qualify for University Medals and Prizes for academic excellence?
No. IARE has instituted its own awards, medals, etc. for the academic performance of the students. However for all other events like sports, cultural on co-curricular organized by the University the students shall qualify.
Q8. Can IARE have its own Convocation?
No. Since the University awards the Degree the Convocation will be that of the University, but there will be Graduation Day at IARE.
Q9. Can IARE give a provisional degree certificate?
Since the examinations are conducted by IARE and the results are also declared by IARE, the college sends a list of successful candidates with their final Grades and Grade Point Averages including CGPA to the University. Therefore with the prior permission of the University the college will be entitled to give the provisional certificate.
Q10. Will Academic Autonomy make a positive impact on the Placements or Employability?
Certainly. The number of students qualifying for placement interviews is expected to improve, due to rigorous and repetitive classroom teaching and continuous assessment. Also the autonomous status is more responsive to the needs of the industry. As a result therefore, there will be a lot of scope for industry oriented skill development built-in into the system. The graduates from an autonomous college will therefore represent better employability.
Q11. What is the proportion of Internal and External Assessment as an Autonomous College?
Presently, it is 70 % external and 30% internal. As the autonomy matures the internal assessment component shall be increased at the cost of external assessment.
Q12. Is it possible to have complete Internal Assessment for Theory or Practicals?
Yes indeed. We define our own system. We have the freedom to keep the proportion of external and internal assessment component to choose.
Q13. Why Credit based Grade System?
The credit based grade system is an accepted standard of academic performance the world over in all Universities. The acceptability of our graduates in the world market shall improve.
Q14. What exactly is a Credit based Grade System?
The credit based grade system defines a much better statistical way of judging the academic performance. One Lecture Hour per week of Teaching Learning process is assigned One Credit. One hour of laboratory work is assigned half credit. Letter Grades like A, B,C,D, etc. are assigned for a Range of Marks. (e.g. 91% and above is A+, 80 to 90 % could be A etc.) in Absolute Grading System while grades are awarded by statistical analysis in relative grading system. We thus dispense with sharp numerical boundaries. Secondly, the grades are associated with defined Grade Points in the scale of 1 to 10. Weighted Average of Grade Points is also defined Grade Points are weighted by Credits and averaged over total credits in a Semester. This process is repeated for all Semesters and a CGPA defines the Final Academic Performance
Q15. What are the norms for the number of Credits per Semester and total number of Credits for UG/PG programme?
These norms are usually defined by UGC or AICTE. Usually around 25 Credits per semester is the accepted norm.
Q16. What is a Semester Grade Point Average (SGPA)?
The performance of a student in a semester is indicated by a number called SGPA. The SGPA is the weighted average of the grade points obtained in all the courses registered by the student during the semester.
Ci = The number of credits offered in the ith course of a semester for which SGA is to be calculated.
Pi = Grade point earned in the ith course.
I = 1,2, . . ………. n represent the number of courses in which a students is registered in the concerned semester. The SGPA is rounded to two decimal places.
Q17. What is a Cumulative Grade Point Average (CGPA)?
An up-to-date assessment of overall performance of a student from the time of his first registration is obtained by calculating a number called CGPA, which is weighted average of the grade points obtained in all the courses registered by the students since he entered the Institute.
Cj= The number of credits offered in the jth course up to the semester for which CGPA is to be calculated.
Pj= Grade point earned in the jth course. A letter lower than D (i.e. Grade point<4) in a course shall not be taken into consideration for calculation of CGPA.
j= 1, 2, . . ………. m represent the number of courses in which a student’s is registered up to the semester for which CGPA is also rounded to two decimal places.
Q18. Is there any Software available for calculating Grade point averages and converting the same into Grades?
Yes, The institute has its own MIS software for calculation of SGPA, CGPA, etc.
Q19. Will the teacher be required to do the job of calculating SGPAs etc. and convert the same into Grades?
No. The teacher has to give marks obtained out of whatever maximum marks as it is. Rest is all done by the computer.
Q20. Will there be any Revaluation or Re-Examination System?
No. There will double valuation of answer scripts. There will be a make up Examination after a reasonable preparation time after the End Semester Examination for specific cases mentioned in the Rules and Regulations. In addition to this, there shall be a ‘summer term’ (compressed term) followed by the End Semester Exam, to save the precious time of students.
Q21. How fast Syllabi can be and should be changed?
Autonomy allows us the freedom to change the syllabi as often as we need.
Q22. Will the Degree be awarded on the basis of only final year performance?
No. The CGPA will reflect the average performance of all the semester taken together.
Q23. What are Statutory Academic Bodies?
Governing Body, Academic Council, Examination Committee and Board of Studies are the different statutory bodies. The participation of external members in every body is compulsory. The institute has nominated professors from IIT, NIT, University (the officers of the rank of Pro-vice Chancellor, Deans and Controller of Examinations) and also the reputed industrialist and industry experts on these bodies.
Q24. Who takes Decisions on Academic matters?
The Governing Body of institute is the top academic body and is responsible for all the academic decisions. Many decisions are also taken at the lower level like Boards of Studies. Decisions taken at the Boared of Studies level are to be ratified at the Academic Council and Governing Body.
Q25. What is the role of Examination committee?
The Examinations Committee is responsible for the smooth conduct of internal, End Semester and make up Examinations. All matters involving the conduct of examinations spot valuations, tabulations preparation of Grade Cards etc fall within the duties of the Examination Committee.
Q26. Is there any mechanism for Grievance Redressal?
The institute has grievance redressal committee, headed by Dean - Student affairs and Dean - IQAC.
Q27. How many attempts are permitted for obtaining a Degree?
All such matters are defined in Rules & Regulation
Q28. Who declares the result?
The result declaration process is also defined. After tabulation work wherein the SGPA, CGPA and final Grades are ready, the entire result is reviewed by the Moderation Committee. Any unusual deviations or gross level discrepancies are deliberated and removed. The entire result is discussed in the Examinations and Result Committee for its approval. The result is then declared on the institute notice boards as well put on the web site and Students Corner. It is eventually sent to the University.
Q29. Who will keep the Student Academic Records, University or IARE?
It is the responsibility of the Dean, Academics of the Autonomous College to keep and preserve all the records.
Q30. What is our relationship with the JNT University?
We remain an affiliated college of the JNT University. The University has the right to nominate its members on the academic bodies of the college.
Q31. Shall we require University approval if we want to start any New Courses?
Yes, It is expected that approvals or such other matters from an autonomous college will receive priority.
Q32. Shall we get autonomy for PG and Doctoral Programmes also?
Yes, Presently our PG programmes also enjoying autonomous status.
Q33. What are the office timings?
Ans. The Institute runs from 9.30 a.m. to 4.30 p.m. six days a week along with 2nd Saturday off. Any change in the timings is communicated via circular from the office of the DIRECTOR.
Q34. Where do I get the information regarding Institute's timings, holiday list etc.?
Ans. The office of the DIRECTOR releases six months academic calendar received from JNTUH and all other details like holiday list, time table, timings etc.
Q35. Where do we get the ID cards and how much time would it take?
Ans. The administrative department takes the initiative for new joinees in the month of July/August. The photograph is collected from the student/employee. It takes minimum 2 – 3 days for making the card. The application for replacement of ID cards due to various reasons leads to submission of Rs. 250/- in accounts department. Please read the instructions mentioned in the ID card.
ATTENDANCE RELATED QUESTIONS
Q36. How do the attendance is marked?
Ans. IARE has biometric system for marking attendance. Each department has the software loaded in the computer and biometric machine - scanner available. The HoDs have been assigned the responsibility to the departmental PAs. Kindly mark your attendance on the same day (In & Out). If you have forgotten to mark the attendance due to unavoidable reasons, kindly submit the application duly approved by HOD to the office of DIRECTOR within 2 hours so that manual marking of attendance can be done.
Q37. How do we get the 1st salary?
Ans. The administrative office facilitates salary account opening through HDFC bank. You have to inform the salary account number after its activation so that salary can be transferred in account. If the account does not activate in specified time, the salary will be released next month.
Q38. How do we get the information regarding Income Tax calculation?
Ans. Please contact the accounts department for the income tax guidelines on the salary. TDS will be deducted from the month of May to December based on the previous year TDS assessment. In the month of December detailed TDS form with actual is to be submitted. The first proof of savings up to 31 January are to be submitted by 1 February and the final proof of savings by 25 March.
Q39. What is the amount of PF deduction?
Ans. Rs. 780 gets deducted as PF amount if salary is below Rs. 6500/-.
Q40. Do you have mediclaim policy?
Ans. YES, It is available.
Q41. From where do we get the salary slip?
Ans. The salary slips are uploaded to individual login within 24 to 48 hours after the salary is credited to your account. The salary slips are provided by the office of the DIRECTOR on request. If one needs the salary slips, request duly approved by HOD needs to be mailed to email@example.com.
Q42. Do you provide salary certificate?
Ans. Yes, the form is available with the office of the DIRECTOR for requesting the salary certificate. One can take the same in hard or soft copy in person.
Q43. Would I get the salary in next month, if it is deducted due to error?
Ans. Yes, of course. Please submit the application in the office of the DIRECTOR for getting the salary as arrears by getting due approval of HOD on error rectification. The salary as arrear will be released in next month.
LEAVE RELATED QUESTIONS
Q44. Where are leave applications?
Ans. Casual Leaves are to be applied online with the username and password provided to you.
Q45. I have joined on 10th of the month, am I entitled for the CL (Casual Leave) of that month?
Ans. CLs are credited in your account in advance for one calendar year. If someone joins on or after 11th of that month; he /she is not entitled for CL of that month. For example if someone joins on 10th Jan will get six CL in advance but if someone joins on 11th of that month will get only eleven CL.
Q46. How many Casual Leaves (CLs) and Medical Leaves (MLs) are present?
Ans. 12 CL’S in a year are accrued. Minimum 0.5 CLs can be availed and maximum 2 days in one go. There are 03 ML’S in a year.
Q47. I have 6 CLs in my account. I want to avail 5 CLs in one go. Would I get the same?
Ans. No, as mentioned above, maximum 2 CLs can be availed per month. The philosophy of CLs is to complete the urgent and immediate work every month. Hence, plan your CLs in such a fashion, that they are not accumulated at the end of year i.e. December. CLs lapses at the end of the year.
Q48. Can two types of leaves can be availed in one day?
Ans. No, two types of leaves in same day cannot be availed.
Q49. I do not have leaves in my account. But I need to go for urgent work. Will it be automatically taken as Leave without pay?
Ans. No, it will treated as absence-without information (double LOP). For leave without pay, you have to apply and get it approved by HOD for 2 days. If it is more than 2 days, approval from Director is needed.
Q50. I have half day ML and half CL only in my account. I want to avail one day leave. Can I club half day CL and ML?
Ans. No, as mentioned, two types of leaves cannot be clubbed.
Q51.I have availed ML. Do I need to give medical certificate?
Ans. No, for availing ML beyond 3 days, medical certificate needs to be submitted along with the leave.
Q52. Who authorises my leaves?
Ans. The HOD and the DIRECTOR authorises the leaves. The faculty’s leaves are authorised by HoDs. If the leaves are more than 2 days in continuous form (single or clubbed), they should be approved by Director.
Q53. I donot have CLs in my account. I have availed leave on Friday. Saturday and Sunday was weekly off. Monday was holiday. I was not present on Tuesday. How many leaves do I need to give?
Ans. The holidays & weekly offs in between the leaves are counted as leaves. In the above case, you have to give 5 days’ leave.
Q54. I took 1st half leave on Friday. I was present in second half. Saturday and Sunday were weekly off. I was not present in the second half of Monday. How many leaves do I need to avail?
Ans. In the above case, weekly off’s will not be counted as leaves since you were present on second half of Friday and First half of Monday i.e. there is no continuity of the leaves.
Q55. Do I get compensatory off?
Ans. See the administration manual – leave rules. Compensatory Off for evaluation duty is not provided.
Q56. I want to cancel my leaves. How do I do it?
Ans. Submit the application of cancellation approved via HOD to the office of the DIRECTOR.
Q57. Is there any time limit to submit leave application?
Ans. Yes, It is appreciated if one plan their leaves & submit the leaves proactively. The leave availed on emergency needs to be submitted within 24 hours of joining the duty back or to maximum of 3 days of availing of the leave. The leave application columns should be filled with due concentration.
Q58. Can I submit one leave application for all types of leaves (ML/CL/AL) for leaves on continuity?
Ans. No, one leave application for one type of leave needs to be submitted.
Q59. I wanted to know leave balance. What is the process?
Ans. You can check the leave balance online from your IARE web account. If not, drop mail at firstname.lastname@example.org for leave query. Else, visit The DIRECTOR.
Q60. Can I avail leaves during the notice period?
Ans. Notice period is for one month from the date of your resignation in case of end of the semester, otherwise, it is three months. One can avail the CL during the notice period and that too for emergency purpose only. Notice Period is a period wherein handover of tasks takes place, if a person is on leave, how would the task be handed over. The MLs would not be adjusted with in the notice period since the logic of notice period fails.